5 Reasons Why Transaction Coordinators LOVE Dotloop
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March 19, 2018 | comments
Learn Which Transaction Management Tools Help Transaction Coordinators Achieve Compliance and Close Files Faster
By the looks of Karan Brantley Nehman’s workload, you would never know there was a pandemic happening. Her staff at BHHS Florida Properties Group hasn’t missed a beat, keeping pace with the buyer demand.
“There was a sense or urgency among buyers and sellers after the shelter in place orders were lifted,” the transaction coordinator explains. “Other than not having face-to-face meetings, we’ve been busier than ever.”
Nehman attributes her team’s ability to keep up with the surge in buyer demand to their mobile readiness.
Using dotloop for Teams, Nehman is able to act on behalf of her agents and seamlessly take control of the transaction, guiding it through to the close.
Before the pandemic hit, Kelly Jourdan, Managing Broker and Director of Agent Services, Nebraska Realty, Omaha, NE, says some of the brokerage’s 800 agents were still scanning and downloading PDFs. Now that everyone’s working remotely, agent adoption of the dotloop platform has skyrocketed.
“We knew if we didn’t get some type of template system, we would just be chasing paper,” says Jourdan. “Dotloop allows an easy way to streamline the transaction. The way the document library is set up on dotloop makes it easy for the transaction coordinators to add supplemental docs or supporting information. We can predict which forms will be needed 85% of the time.”
Manage Transactions for a Team? You’ll Love This…
Take a video tour of dotloop for Teams, which is the go-to solution for top real estate teams who want to streamline compliance and dominate their market.
Overseeing several transaction coordinators, Angelique Corr-Beggins of CENTURY 21 Beggins Enterprises, notes the transaction platform “is changing the way we run our business,” especially now that many agents don’t need a physical place to do business.
“Some of our young agents are writing contracts on their phones using dotloop’s mobile app, never looking at their laptops,” she says. “Then we have a 79-year-old agent who’s using dotloop and he’s great at it. His files come in clean all the time. The prebuilt templates make the process easy and convenient so the agents have everything they need at the ready.”
Once her agents turn in the contract, they hit “submit for review” and the transaction coordinators can go into the file and do a compliance check.
Here are 5 main ways dotloop is helping transaction coordinators everywhere fulfill this essential role in today’s real estate industry:
1. One Team, One Dashboard
Dotloop’s Team and Broker Dashboard allows transaction coordinators to log in, access and view the progress of multiple accounts simultaneously.
2. Custom Sort Made Simple
Transaction Coordinators also love dotloop’s custom automated workflows and the ability to sort, search and customize transactions by any type. They can set up their workflow to their preferences, set up associations for agents to quickly access forms, create email notifications and more.
3. Automatically Autofill Documents
Dotloop’s robust autofill functionality spares transaction coordinators the tedious task of having to re-enter the same data in multiple forms, which, in turn, helps keep documents consistent and compliant.
4. Tasks and Templates
Transaction coordinators can set up transaction templates for listings, offers, onboarding and more. These templates enable the administrative staff to:
- Add all necessary documents needed for the type of transaction.
- Add placeholders for docs added later, like pre-approval letters and earnest money checks.
- Have required documents that need to be completed/signed before submitting for review.
- Include any people who need to be part of the deal from the beginning.
- Auto-populate to-do lists for agents and others involved in the transaction.
5. Streamlined and Seamless
Perhaps the No. 1 reason transaction coordinators love dotloop is the same reason agents love this transaction management software: the ability to create, share, eSign, comply and store all documents in one place. Simply put, dotloop saves time, and more time means more productivity.
